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Operations and Resource Manager Job Description

The Amara Legal Center is a nonprofit legal services organization dedicated to providing free legal services to individuals whose rights have been violated while involved in commercial sex. To learn more about the Amara Legal Center’s mission and work, please visit www.amaralegal.org.

ROLE OVERVIEW:

The successful candidate will assist the Executive Director in managing the day-to-day tasks operation of the Amara Legal Center. This will include daily financial management, management of Amara’s existing grants and contracts, assisting with fundraising and communications activities, management of operational partnerships and timelines, and serve as the human resources point person. This is a remote position and will report directly to the executive director and will be based in Washington, DC.

This role is ideal for a well-organized, reliable, detail-oriented person who thrives on handling a variety of responsibilities and who can respond nimbly to unforeseen operations and administrative needs, all while maintaining a positive attitude toward their work and colleagues.

REQUIRED QUALIFICATIONS: 

  • Strong interest in domestic sex trafficking, sex workers’ rights, and/or sexual assault 
  • Strong commitment to social justice and public interest
  • Bachelor’s degree or three years of professional managerial experience
  • Management of government grants
  • Interest in building systems and processes to help maximize organizational efficiency
  • Exceptional organizational skills and attention to details
  • Excellent written and verbal communication skills
  • Ability to manage multiple deadlines
  • Demonstrated success in taking initiative and being flexible
  • Self-driven with the motivation to provide an excellent work ethic
  • Demonstrated proficiency in Google Suite, Microsoft Office, Donor and CRM platforms
  • Demonstrated ability to handle a variety of responsibilities and respond to an organization’s urgent operational and/or administrative needs
  • Ability to work independently and meet deadlines
  • Consistent attention to detail, and respect for confidentiality
  • Ability to be self-motivated, think strategically and handle multiple tasks with grace

DESIRED QUALIFICATIONS: 

  • Human resources certificate or experience
  • Accounting/finance certificate or experience
  • Communications and Public Relations Skills
  • Fundraising

DUTIES:

ADMINISTRATION

  • Basic human resources, including: assisting new staff with onboarding, enrolling new employees in payroll and benefits programs such as health insurance and retirement plans
  • Maintain electronic personnel files and organize files on Google Drive
  • Management of office resources, vendors, technology, and supplies
  • Manage CRM and update and add individuals to database and produce reports
  • Monitor organization’s cyber security strength
  • Research and implement new methods to run organization more efficiently by developing processes and procedures
  • Organize staff appreciation events, team activities, and opportunities to practice self-care
  • Provide support to the executive director
  • With direction from the CEO, prepare and distribute Board meeting invitations, slide deck and documents, and respond to Board member questions about logistics of Board meetings
  • Compliance with legal and financial reports, certifications, and registration
  • Manage shared DC office space contract, pick up mail from DC office and manage  incoming/outgoing mail

PROGRAMMATIC

  • Generate reports in case management system and add client services data to grant reporting databases
  • Attend professional development training
  • Provide communications support by helping to execute communications strategy. drafting content for e-newsletters, social media platforms, and communications campaigns and adding subscribers to e-newsletter list
  • Support executive director in grant application submissions and grant reporting for government and foundation grants
  • Support fundraising campaigns and activities with event planning and communications efforts, including corporate sponsorship, individual and major donors

FINANCIAL

  • Oversee all financial operations in collaboration with bookkeeping company
  • Prepare for and coordinate the tax returns and annual audit and provide requested financial documents 
  • Create and manage grant and organizational budgets
  • Review financial reports created by bookkeeper for the Board Finance Committee and executive director, and serve as the staff representative on the Board Finance Committee
  • Correspond with government and foundation grant managers regarding grant performance
  • Prepare reports and invoices for grants and contracts
  • Process and approve invoices and reimbursements
  • Process donations and add donors to Network for Good database, produce reports and send out donor acknowledgement letters

ANNUAL SALARY AND BENEFITS:

The salary for the position is $55,000, and the benefits package includes: 15 days of paid vacation leave, 5 days of paid sick leave, DC holidays, employer provided health and dental insurance, simple IRA retirement plan with up to a 3% employer match, flexible schedule, and an annual professional development budget.

TO APPLY: 

Submit a cover letter, three references, and your resume to recruiting@amaralegal.org. We will review resumes and schedule interviews on a rolling basis. References will not be contacted until the final phase of the hiring process.

The Amara Legal Center is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, work related injury, covered veteran status, political ideology, genetic information, marital status, family responsibilities or any other factor that the protects from employment discrimination.

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